Privacy Policy

Data controller

Shepherd Conservation Ltd


11 Berkeley Place


SW19 4NN

Nature of work: conservation and restoration of paintings, advisory collection care

Description of processing

The following describes the way in which this company controls and processes personal information.

Reasons and purposes for processing information

We process personal information to allow us to provide information and support to our staff; contact information for our clients; and contact information for colleagues and professional organisations within our field.

Types of information processed

We process information relevant to the above reasons and purposes. This may include:

  • personal details
  • family details
  • education details
  • employment details
  • financial details
  • disciplinary and attendance records
  • vetting records
  • goods or services provided
  • visual images, personal appearance and behaviour

We also process sensitive classes of information that may include:

  • gender
  • racial or ethnic origin
  • religious or other beliefs of a similar nature
  • physical and/or mental health details
  • offences and alleged offences
  • criminal proceedings, outcomes and sentences

Who the information is process about

  • staff, volunteers
  • clients
  • service providers (accountants, lawyers, suppliers)
  • advisors, consultants, and other professional experts
  • colleagues
  • enquirers

Who the information is shared with

We may sometimes need to share the personal information with the individual themselves, also with other organisations. Where this is necessary, we are required to comply with all aspects of the General Data Protection Regulations (GDPR). This is a non-exclusive description of the types of organisation with which we may need to share some of the personal information we process:

Where necessary or required we share information with:

  • family, associates and representatives of the person whose personal data we are processing
  • current, past, or prospective employers
  • healthcare, social, and welfare organisations
  • suppliers and service providers
  • financial organisations
  • debt collection and tracing agencies
  • auditors
  • police forces and/or security organisations
  • courts and tribunal
  • prison and probation services
  • legal representatives
  • local and central government
  • consultants and professional advisors

Statement of exempt processing

We may also process personal data which is exempt from notification

TC 20 April 2018